Senior Subcontracts Administrator

We are seeking an experienced Senior Subcontracts Administrator to manage complex procurement and subcontract activities. This role is critical for ensuring compliance, negotiating contracts, and fostering strong supplier relationships while supporting program-specific requirements. The ideal candidate has strong analytical and communication skills, a thorough understanding of federal regulations, and proven experience in subcontract administration.

Position Responsibilities

Procurement & Contract Management

• Prepare and issue RFIs or RFQs to suppliers and follow up to ensure understanding.
• Review quotes, analyze results, and develop negotiation strategies.
• Formally document purchase orders, including award summaries, source justification, price analysis methodology, and risk assessment.
• Administer complex contracts and purchase orders from start to finish, ensuring compliance with FAR/DFAR requirements.
• Review commercial and government contract terms and advise internal stakeholders.

Supplier & Program Engagement

• Lead communication meetings between suppliers and internal teams.
• Maintain strong, reliable relationships with internal and external counterparts.
• Identify contract scope changes and assist in negotiations for contractual modifications.
• Monitor programs and proactively resolve contract-related issues.

Compliance & Reporting

• Ensure proper incorporation of SOWs, terms & conditions, and proposal assumptions into contracts.
• Provide guidance on contract risk and ensure all regulatory and company policies are followed.
• Support occasional program travel needs (approximately 10%).

Prerequisites

Education & Experience

• Bachelor’s Degree with 5+ years work experience, or Associate’s Degree with 8+ years, or 15+ years of equivalent experience.
• Minimum of 2 years experience with FAR/DFAR.
• Experience in the aerospace and defense industry preferred.

Technical & Professional Skills

• Excellent verbal and written communication skills.
• Strong time management and organizational skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and MRP/ERP systems.
• Ability to find win-win solutions with a proactive, “make it happen” attitude.
• Must be a “US Person” under U.S. export laws or eligible under a U.S. Government export license.

Certifications (Preferred, but Not Required)

• Industry-recognized certifications such as CSSP, CSCA, CPCM, CFCM, CSCM, etc.
• Knowledge of US Export Control Laws (e.g., ITAR, EAR) a plus.

What the Role Offers

• Competitive salary range of $100,000–$110,000.
• Opportunities for professional development and career growth.
• Exposure to high-impact contracts and procurement processes within aerospace and defense.
• Collaborative environment supporting continuous improvement and operational excellence.

Why Deerfield Beach?

Deerfield Beach offers access to a dynamic aerospace and defense industry environment, opportunities to work on complex subcontract and procurement programs, and a professional community that supports growth, compliance, and career advancement.