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Home » Administrative Jobs

Office Manager Job Opening in the Sturbrdige, Massachusetts Area

Posted on February 15, 2024February 15, 2024 by JMJ Phillip

Our client, a prominent logistics service provider specializing in cold storage, is currently on the lookout for a dedicated and experienced Operations Specialist. With their recent expansion to a state-of-the-art facility in Sturbridge, MA, they are set to create a top-tier third-party logistics operation. The successful candidate will play a crucial role in shaping the company’s growth and operational excellence, reporting directly to the General Manager.

Key Responsibilities:

  • Oversee and enhance workplace systems to ensure an efficient, safe, and pleasant working environment.
  • Manage company payroll generation and submission with precision.
  • Handle the verification and processing of vendor invoices.
  • Create and issue timely weekly invoices to customers.
  • Coordinate the hiring process from arranging interviews to onboarding, as well as managing terminations.
  • Maintain meticulous records of employee training.
  • Ensure compliance with Human Resources regulations and manage related procedures.
  • Oversee the management of supply inventories to ensure seamless operations.
  • Undertake additional tasks as directed by senior management.

People Management:

  • Act as a daily point of contact for the operations team, fostering strong professional relationships.
  • Provide support and counseling to employees as needed.
  • Liaise with external bookkeeping and accounting services.
  • Maintain robust relationships with customers and vendors.

Skills and Qualifications:

  • A minimum of 5 years’ experience in a similar operational role.
  • Bookkeeping proficiency, with a preference for experience in QuickBooks Online.
  • Strong command of MS Office Suite.
  • Effective written and verbal communication skills for report writing, instructions, and contract handling.
  • Exceptional organizational skills to manage diverse tasks.
  • Strong interpersonal skills for positive interactions with all staff levels.
  • Leadership skills to manage challenges and supervise a team.
  • Knowledge of HR management practices and procedures would be beneficial.
  • A keen eye for detail to ensure thorough and accurate task completion.

The company is deeply committed to integrity, respect, hard work, and delivering outstanding customer service. They are an equal opportunity employer that participates in E-Verify to confirm work authorization. If you’re looking to make a significant impact in a dynamic team and help lead the development of a successful logistics operation, this full-time position with a starting pay of $60,000 per year might be your next career move.


Nestled in the picturesque countryside of central Massachusetts, Sturbridge offers an enticing working demographic that seamlessly blends professional opportunities with the timeless charm of New England. This historic town effortlessly combines career growth with an exceptional quality of life, making it an appealing destination for job seekers contemplating relocation.

One of the most captivating aspects of Sturbridge is its rich history and quintessential New England charm. The town boasts a variety of housing options, from cozy colonial-style homes with white picket fences to spacious properties surrounded by acres of rolling farmland. Housing costs in Sturbridge are notably reasonable, ensuring professionals can find comfortable living arrangements amidst the idyllic scenery.

Beyond affordability, Sturbridge takes immense pride in its strong sense of community and a wealth of local attractions. The town’s rich history, celebrated through its historic landmarks and living history museums, adds to its unique allure. Residents actively engage in town events, from seasonal festivals and craft fairs to outdoor concerts and farmer’s markets, creating a warm and welcoming atmosphere for all.

Nature enthusiasts will find solace in the abundance of outdoor recreational opportunities surrounding Sturbridge. The town boasts scenic hiking trails, tranquil lakes, and picturesque parks ideal for exploring the great outdoors. The nearby Quinebaug River offers opportunities for kayaking, fishing, and birdwatching, allowing residents to immerse themselves in nature’s beauty just moments away from their doorstep.

For those seeking cultural enrichment, Sturbridge offers a variety of local shops, restaurants, and cultural attractions showcasing the town’s rich heritage and artistic spirit. From art galleries and antique shops to cozy cafes and historic taverns, there’s always something new and exciting to discover in Sturbridge.

Professionals considering a move to Sturbridge can look forward to a thriving job market and diverse economy. The town’s strategic location near major highways and metropolitan areas makes it a hub for various industries, including tourism, healthcare, education, and technology. Major employers in Sturbridge include hospitality businesses, educational institutions, healthcare providers, and small businesses, offering ample opportunities for career advancement and professional growth.

Furthermore, Sturbridge fosters a culture of innovation and collaboration, creating an environment conducive to professional development and networking. Whether you’re an experienced professional or embarking on your career journey, the supportive community and New England charm of Sturbridge are sure to inspire success.

In summary, Sturbridge offers an enticing working demographic for job applicants contemplating relocation. The town’s remarkable blend of New England charm, natural beauty, economic opportunities, and community spirit create a unique environment for both personal and professional fulfillment. Whether you’re seeking career advancement, a close-knit community, or a peaceful retreat from the hustle and bustle of city life, Sturbridge invites you to embark on a fulfilling journey in the heart of central Massachusetts.

 
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Plant Administrator Job Opening in the Seattle, Washington Area

Posted on February 1, 2024February 1, 2024 by JMJ Phillip

We are currently seeking a Payroll and Administrative Coordinator for a leading industrial manufacturing company. The successful candidate will be instrumental in processing bi-weekly payroll for a diverse workforce and offering administrative support to the Plant Manager and Human Resources Department.

Responsibilities:

  • Execute bi-weekly payroll processing with precision, adhering to company policies, legal standards, and compliance requirements by coordinating with various internal and corporate teams.
  • Provide multifaceted administrative support, including preparing complex and confidential reports, presentations, and managing union and legal communications.
  • Drive process improvement initiatives for payroll and administrative functions, ensuring systems are streamlined and up-to-date.
  • Maintain comprehensive filing systems and records in line with legal stipulations and corporate policies.
  • Manage the timekeeping system, ensuring accurate tracking of employee hours, shifts, and attendance.
  • Generate and handle various payroll and HR reports, tracking essential metrics like seniority, benefits, and attendance, and process related payments.
  • Assist in maintaining employee records, complying with all regulatory requirements and company policies.
  • Support HR with attendance tracking, leave administration, new hire orientations, and other employee-related activities as needed.

Qualifications:

  • 3-5 years of dedicated payroll experience, with proficiency in Kronos or UKG systems.
  • Previous experience in a unionized environment is preferred, with an understanding of labor agreements and related payroll implications.
  • A background of 2-4 years in a manufacturing setting is advantageous.
  • In-depth knowledge of Washington State payroll laws.
  • Self-motivated with the ability to work under minimal supervision.
  • Excellent communication skills and adept at managing information with discretion and tact.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).
  • Flexible and adaptable to varying work requirements and willing to adjust work hours to align with different shifts as necessary.

This role offers the opportunity to be part of a company that values precision and reliability in managing its workforce’s well-being. If you are a diligent professional with a robust payroll background and thrive in a manufacturing environment, we invite you to apply for this essential position.


Nestled in the heart of the Pacific Northwest, Seattle, Washington, offers an enticing working demographic that seamlessly combines professional opportunities with the allure of the Emerald City. This dynamic city effortlessly blends career growth with an exceptional quality of life, making it an appealing destination for job seekers contemplating relocation.

One of the most captivating aspects of Seattle is its exceptional standard of living. The city provides a diverse range of housing options, from modern downtown apartments with stunning skyline views to charming neighborhoods with historic homes. While housing costs in the city can be competitive, Seattle offers a unique blend of urban and natural amenities, ensuring professionals can enjoy a high quality of life amidst a vibrant cityscape.

Beyond affordability, Seattle takes immense pride in its strong sense of community and a wealth of local attractions. The city’s rich history, celebrated through its historic districts and cultural events, is woven into the fabric of daily life. Residents actively engage in town activities, creating a close-knit atmosphere that warmly welcomes newcomers.

Nature enthusiasts will find solace in the abundant natural beauty surrounding Seattle. The city is renowned for its stunning landscapes, including nearby mountains, lakes, and waterfronts. The iconic Mount Rainier and Olympic National Park provide opportunities for hiking, skiing, and exploring the great outdoors.

For those seeking cultural enrichment, Seattle offers a thriving arts scene, with world-class museums, theaters, and cultural festivals catering to diverse interests. Dining options include international cuisines, fresh seafood, and a vibrant food truck culture, making it a culinary paradise for food enthusiasts.

Professionals considering a move to Seattle can look forward to a thriving job market. The city’s strategic location in the Pacific Northwest opens doors to various career opportunities. The region’s diversified economy spans sectors such as technology, healthcare, aerospace, and e-commerce. Major employers include renowned tech giants, leading healthcare institutions, aerospace companies, and innovative startups. Seattle’s position as a global technology hub enhances its appeal for professional growth.

Furthermore, Seattle fosters a culture of innovation and collaboration, creating an environment conducive to professional growth and networking. Whether you’re an experienced professional or embarking on your career journey, the supportive community is eager to help you succeed.

In summary, Seattle, Washington, offers an enticing working demographic for job applicants contemplating relocation. The city’s remarkable standard of living, tight-knit community, natural allure, diversified economy, and Pacific Northwest charm create a unique blend of opportunities and experiences. Whether you’re seeking professional advancement, the vibrancy of city life, or the warmth of community, Seattle invites you to embark on a fulfilling and enriching chapter in both your career and life.

 
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Executive Admin to the CFO Job Opening in the Greater Detroit, Michigan Area

Posted on September 9, 2023September 9, 2023 by JMJ Phillip

A well-known restaurant chain is looking for an Executive Admin (Administrative Assistant) to the CFO in the greater Detroit, Michigan area.  

Detroit Executive Admin to the CFO Job Opening 

  • Effectively provide a broad range of executive level support for the CFO. 
  • Directly manage the CFO’s calendar by planning, scheduling, and confirming any meetings, conferences, and travel needs.  
  • Coordinate logistics for high-level meetings both internally and externally.  
  • Continuously improve professional and technical knowledge by expanding personal networks and reviewing professional publications.   
  • Assist in additional administrative tasks on an as needed basis. 

Executive Admin to the CFO (Detroit Region) Job Requirements: 

  • Bachelor’s degree in business or a related field is required for this position. 
  • At least 5 years’ experience supporting executive leaders.  
  • Demonstrated ability to maintain professionalism and confidence in difficult situations. 
  • Excellent written/verbal communication and interpersonal skills. 
  • Exceptional organizational skills and very observant of details. 

Job postings expire in 30 days but feel free to upload your resume at any time as many of our job openings are not public. 

 
  • Accepted file types: pdf, doc, docx, txt, Max. file size: 32 MB.

Executive Administrator Job Opening for the Lab Director in the Greater Chicago, Illinois Area  

Posted on September 9, 2023September 9, 2023 by JMJ Phillip

A leader in the Energy Industry is seeking an Executive Administrator for the Lab Director in the greater Chicago, Illinois area.  

Chicago, Illinois Executive Administrator for the Lab Director Job Opening  

  • Manage the schedules and activities for the Lab Director 
  • Manage schedules and offer advice on administrative matters 
  • Coordinate administrative functions with other executive administrators 
  • Provide assistance in matters of policies and procedures 
  • Act as a gatekeeper for all communications with the Lab Director 

Executive Administrator for the Lab Director (Chicago, IL) Job Requirements:  

  • Bachelor’s Degree in Business or related field 
  • Minimum of 10 years in an executive assistant role 
  • DoD or Government experience is preferred 
  • Strong technological and organizational skills 
  • Familiarity working with high level C-Suite Executives 

Job postings expire in 30 days but feel free to upload your resume at any time as many of our job openings are not public.  

 
  • Accepted file types: pdf, doc, docx, txt, Max. file size: 32 MB.

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