We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily business operations and ensure the efficient coordination of administrative functions. The ideal candidate is a proactive professional with excellent communication, organizational, and problem-solving skills who can manage multiple priorities while providing outstanding support to internal teams and external stakeholders.
Position Responsibilities
Administrative Support
- Provide day-to-day administrative support to management and departmental teams.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain organized filing systems, records, and confidential documentation.
Office Coordination
- Coordinate office activities and ensure smooth daily operations.
- Schedule meetings, appointments, and conference calls.
- Manage office supplies, equipment, and vendor communications.
Communication & Customer Service
- Serve as a primary point of contact for internal and external inquiries.
- Respond to emails, phone calls, and requests in a timely and professional manner.
- Foster positive relationships with customers, vendors, and team members.
Data & Documentation Management
- Maintain accurate records, databases, and operational reports.
- Assist with data entry, document preparation, and recordkeeping.
- Ensure accuracy and confidentiality of business information.
Project & Team Support
- Assist with coordinating projects, events, and departmental initiatives.
- Track deadlines, action items, and project progress.
- Support cross-functional collaboration to meet business objectives.
Process Improvement
- Identify opportunities to improve administrative processes and workflow efficiency.
- Recommend and implement best practices for office organization and productivity.
- Assist with developing and maintaining standard operating procedures.
Prerequisites
- Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
- Previous experience in an administrative, office coordination, or business support role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and general office software.
- Ability to manage multiple priorities while maintaining attention to detail.
- Strong problem-solving skills and ability to work independently.
- Professional demeanor with excellent interpersonal skills.
Certifications (Preferred, but not Required)
- Certified Administrative Professional (CAP)
- Microsoft Office Specialist (MOS)
- Project Management Certification
- Business Administration Certification
- Customer Service Certification
What the Role Offers
- Salary range of $52,000 – $80,080 annually.
- Comprehensive health, dental, and vision benefits.
- Retirement savings plan with company contributions.
- Paid vacation, holidays, and personal time off.
- Professional development and training opportunities.
- Collaborative and supportive work environment.
- Opportunities for career advancement within the organization.
- Stable, full-time position with long-term growth potential.
Why Grand Rapids?
Grand Rapids is known for its strong and diverse business community, affordable cost of living, and excellent quality of life. The city offers a thriving economy, a collaborative professional environment, and abundant opportunities for career growth across multiple industries. With its vibrant downtown, cultural attractions, and outdoor recreation, Grand Rapids provides an outstanding place to build both a rewarding career and an enjoyable lifestyle.