Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our client’s team. This individual will be responsible for handling day-to-day administrative and logistics-related tasks, ensuring that operations run smoothly. The role involves data entry, processing sales orders, coordinating sample shipments, and sending documents to customers, warehouses, and counterparties. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently.

Core Responsibilities

Sales Order Management

• Enter and process sales orders accurately into company systems.
  

Shipment Coordination

• Coordinate and track shipments to clients.
  

Warehouse Management

• Prepare and send release instructions to warehouses.
• Maintain organized records of shipments, orders, and warehouse inventory.
  

Administrative Tasks

• Handle administrative office tasks, including document management and correspondence.
• Assist internal teams with administrative tasks, such as inventory reconciliations.
  

Vendor and Client Communication

• Communicate with vendors, customers, and warehouse personnel to ensure smooth order fulfillment as needed.
  

Inventory Reporting

• Assist in preparing ad-hoc inventory reports and updating databases as needed.
  

Prerequisites

• Prior experience in administrative support or data entry preferred.
• Strong attention to detail and accuracy in data management.
• Proficiency in Microsoft 365 (Excel, Word, Outlook) or similar tools.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and work in a fast-paced environment.
• Work authorization in the U.S.
  

Certifications (Preferred, Not Required)

• Any administrative or logistics certifications (e.g., Certified Administrative Professional – CAP, or related) are a plus but not required.
  

What the Role Offers

• Salary Range: Competitive (based on experience).
• Performance-Based Incentives: Discretionary year-end bonus.
• Retirement Benefits: Safe harbor 401K plan with a generous annual profit-sharing contribution.
• Competitive salary based on experience.
• Opportunities for career growth within logistics and operations.
  

Why Englewood?

Englewood, NJ, offers a vibrant community with easy access to New York City, making it an ideal location for both work and leisure. Whether you’re looking to enjoy the city’s culture, restaurants, and entertainment, or prefer the peaceful suburban setting, Englewood offers a great balance. Join our team and enjoy the convenience of working in one of the most dynamic areas in the U.S.