JMJ Phillip Executive Search, a national full-service boutique executive search firm catering to the manufacturing, supply chain, and technology sectors, is seeking a qualified Accounts Receivable Administrative Assistant. Known for our white-glove customer service approach, we offer the services expected of a large company while remaining agile in order to adapt to ever-changing business climates.
Accounts Receivable Administrative Assistant Job Opening Position Summary:
The successful candidate will be responsible for preparing, tracking, and recording customer invoices, ensuring timely payment is received for services offered to our clients. Additionally, this role will assist with clerical tasks and company correspondence as needed by management.
Accounts Receivable Administrative Assistant Job Opening Key Responsibilities:
- Maintain accurate records of customer invoices, payments, and client account contacts according to company best practices.
- Communicate with clients and customers to arrange payment on outstanding invoices.
- Collect payment from customers and accurately record it in a shared database.
- Create reports that track upcoming payment schedules, deadlines, and the status of customer accounts.
- Draft correspondence for standard past-due accounts and collections, and identify delinquent accounts by reviewing files and contacting delinquent account holders to request payment.
- Maintain various records and documents as needed.
- Complete a variety of special projects including creating presentations, spreadsheets, special reports, and agenda material.
- Assist management with any additional tasks as assigned.
Accounts Receivable Administrative Assistant Job Opening Qualifications:
- Bachelor’s degree preferred.
- Excellent communication skills with the ability to connect effectively over remote platforms including phone, email, and video.
- Strong internal and external customer relationship and service skills with a keen attention to detail.
- Experience with MS Office suite of products including Excel, Outlook, PowerPoint, and SharePoint.
- Robust organizational skills and the ability to multitask.
- Competitive spirit and with a can-do attitude.
Please note: Our job postings expire in 30 days, but we accept resumes on a rolling basis, as many of our job openings are not publicly advertised.
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