We are seeking a highly organized and self-directed Operations Lead to oversee and coordinate core business functions across a growing, remote-first organization. This role is essential to the company’s daily operations and long-term scalability. The ideal candidate has strong experience in project coordination, financial processing, vendor and partner management, and internal systems. If you’re a strategic thinker with a hands-on approach and a passion for improving operations, this position offers a unique opportunity to contribute directly to business growth.
Position Responsibilities
Internal Project and Task Management
- Monitor and track progress on company initiatives
- Maintain and update task/project management systems (e.g., Compass)
- Drive follow-ups and ensure completion of internal deliverables
Finance Operations
- Manage and track company invoices (client and vendor)
- Review and approve internal expense submissions
- Maintain financial records in QuickBooks
- Liaise with bookkeepers and accountants for month-end and year-end processing
Cadence Meeting Management
- Prepare and facilitate internal meetings (weekly/monthly)
- Create agendas, record decisions, and assign follow-up tasks
- Track meeting outcomes and ensure accountability
Vendor and Partner Coordination
- Serve as primary point of contact for external vendors and service providers
- Maintain vendor contracts and performance metrics
- Support coordination between U.S.- and Philippines-based teams
Process Improvement and Auditing
- Identify inefficiencies in workflows and propose improvements
- Lead regular process reviews and internal audits
- Develop and maintain standard operating procedures (SOPs)
HR People & Talent Operations
- Support onboarding and offboarding processes
- Maintain employee records and HR documents
- Coordinate with recruiters and assist in team engagement
AI & Automation Support
- Identify recurring tasks that could benefit from AI tools
- Propose, implement, and monitor automation tests
- Collaborate with leadership on tool selection and performance tracking
Prerequisites
- Bachelor’s degree or equivalent experience
- 5+ years in operations, administration, or project coordination
- Strong command of Google Workspace and Microsoft Office
- Proficiency with QuickBooks and project/task management tools
- Working knowledge of Salesforce (preferred)
- Experience leading structured team meetings and tracking accountability
- Familiarity with Scaling Up, Six Sigma, or similar frameworks
Certifications (Preferred, but not Required)
- PMP (Project Management Professional)
- Lean Six Sigma Certification
- QuickBooks Certification
- SHRM or HR Management-related certifications
What the Role Offers
- Salary Range: $100,000 – $130,000
- High-impact role in a growing, dynamic company
- Leadership development opportunities
- Remote flexibility with cross-functional collaboration
- A supportive and purpose-driven team culture
Why Irvine?
Irvine is a strategic location for high-growth, tech-forward companies, offering access to a robust talent pool, modern infrastructure, and a business-friendly environment. It blends innovation and quality of life—making it ideal for professionals seeking both career advancement and balance. As part of an Irvine-based company, this role offers the chance to shape operations within a forward-thinking business hub while collaborating across global teams.